Board of Trustee Minutes

CHARTER TOWNSHIP OF BLOOMFIELD
BOARD OF TRUSTEES
MINUTES – MONDAY, JUNE 23, 2008

PRESENT: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

Also present, Attorney William Hampton

ABSENT: None

Supervisor Payne welcomed the public and led the Pledge of Allegiance.

ITEM #1 Approved Board Minutes of June 9, 2008

ITEM #2 Capital Building Program – Construction Contracts for DPW Buildings/North Parking Lot – Pkg #2B

Tom Marschesano, Program Manager, Capital Building Program, presented the report to award the second portion of the second bid package for the DPW Buildings/North Parking Lot. It was recommended that award of the contracts be made to the following contractors:

MOTION by Savoie and SUPPORT by Barnett to AWARD the Construction Contracts for the DPW Buildings/North Parking Lot (Package #2B).

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on June 23, 2008.

ITEM #3 Proclamation to Honor Edward Deeb, Ellis Island Medal of Honor Recipient

MOTION by Jamian and SUPPORT by Buckley to ADOPT the Proclamation Honoring Edward Deeb, Ellis Island Medal of Honor Recipient.

RESOLUTION IN HONOR OF EDWARD DEEB

WHEREAS, Edward Deeb, a Township resident, received the Ellis Island Medal of Honor on May 10, 2008; and

WHEREAS, this tribute ranks among our nation’s most prestigious awards and is only given to a select group of Americans who have distinguished themselves unselfishly in all areas of community service; and

WHEREAS, the Ellis Island Medal of Honor is awarded annually to illustrious Americans who exemplify a life dedicated to community service; and

WHEREAS, the honorees must devote themselves to supporting and defending the values of American life, and build bridges between ethnic, racial, and religious groups in the United States and/or abroad; and

WHEREAS, the recipients are cited for sharing their personal and professional gifts for the benefit of humanity, and preserve and celebrate the history, traditions and values of their ancestry groups; and

WHEREAS, Ed has been a community leader and activist, as well as peacemaker, working diligently as a liaison between businesses and the community; and

WHEREAS, Ed currently serves as president and CEO of the Michigan Food and Beverage Association as well as the Michigan Business and Professional Association, whose combined membership equals 20,000 businesses and employs over 160,000 people; and

WHEREAS, Ed has contributed his time to numerous community organizations such as Chairman of the Salvation Army, Board of Directors for the Boys and Girls Clubs of SE Michigan, Board of Directors for the United Way of SE Michigan, Board of Directors for the American Red Cross and Governance Board of Goodwill Industries; and

WHEREAS, Ed has received numerous awards and honors such as the Point of Light Award, Distinguished Alumni Award from Michigan State University, Induction into the International Heritage Hall of Fame, 2002 Michiganian of the Year by The Detroit News, Distinguished Warriors Award from the Detroit Urban League, 2007 Peacemaker of the Year Award from Wayne State University, and Honorary Member of the Marine Corps among many, many others.

NOW, THEREFORE BE IT RESOLVED, that the past and present members of the Board of Trustees and the residents of Bloomfield Township HONOR EDWARD DEEB for his many years of dedicated community service.

BE IT KNOWN to all reading this Resolution that it was adopted by the Township Board of Trustees on June 23, 2008, and included in the minutes as a permanent record.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on June 23, 2008.

__________________________

JANET M. RONCELLI, CMC

TOWNSHIP CLERK

ITEM #4 Proclamation to Honor Gayle Murphy, Oakland County Drain Commission/Lake Board Member

MOTION by Barnett and SUPPORT by Jamian to ADOPT the Proclamation Honoring Gayle Murphy, Oakland County Drain Commission/Lake Board Member.

RESOLUTION IN HONOR OF GAYLE MURPHY

WHEREAS, Gayle Murphy, an Oakland County resident, has served as the Community Liaison for the Oakland County Drain Commissioner on seven Bloomfield Township lake boards for over seven years; and

WHEREAS, the Township appreciates the strong working relationship with the Oakland County Drain Commission sustained by Gayle and her expertise on managing lake boards; and

WHEREAS, we appreciate Gayle’s two editions of lake board polices and procedures distributed in written and electronic form to all communities; and

WHEREAS, we are grateful for her strong commitment to the lake boards in Bloomfield Township, and especially her mentoring of the Bloomfield Township Clerk as the lake board secretary; and

WHEREAS, Gayle has contributed to the well-being of Oakland County and the State of Michigan for over 20 years in previous positions which include District Representative to former Senator Bouchard, District Representative and Administrative Assistant to former Senator Fessler, Executive Vice President of the Detroit Board of Realtors, and Deputy Director of the Republican Committee of Oakland County; and

WHEREAS, we truly regret her retirement from the position of Community Liaison to the Oakland County Drain Commission, but wish her well in her entrepreneurial venture within her 1822 farmhouse.

NOW, THEREFORE BE IT RESOLVED, that the past and present members of the Board of Trustees and the residents of Bloomfield Township HONOR GAYLE MURPHY for her years of service and many contributions to enhancing the lake boards in Bloomfield Township.

BE IT KNOWN to all reading this Resolution that it was adopted by the Township Board of Trustees on June 23, 2008, and included in the minutes as a permanent record.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on June 23, 2008.

__________________________

JANET M. RONCELLI, CMC

TOWNSHIP CLERK

ITEM #5 Consider Contribution Request for Birmingham Bloomfield Community Coalition (BBCC)

Supervisor Payne stated that this is a worthwhile organization that does great work.

MOTION by Barnett and SUPPORT by Buckley to APPROVE the Requested Contribution of $17,500.00 to Birmingham Bloomfield Community Coalition (BBCC) for the Year 2008.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on June 23, 2008.

ITEM #6 Consider Adoption of Ordinance 599, Establishing a Water Debt Charge

This ordinance would create an $8.00 water service charge (primary meters) that would be billed on a quarterly basis. It was introduced to the Board at their last meeting on June 9, 2008.

MOTION by Savoie and SUPPORT by Devine to ADOPT Ordinance 599, Establishing a Water Debt Charge.

An Ordinance to amend Chapter 38 of the Charter Township of Bloomfield Code of Ordinances, Utilities, to amend Article VI, Rates and Charges, Division 2, Water, for the purpose of establishing a water debt service charge.

THE CHARTER TOWNSHIP OF BLOOMFIELD ORDAINS:

Section 1 of Ordinance

Chapter 38, Article VI, Division 2, Section 38-221 of the Bloomfield Township Code is hereby amended to insert a new Section 38-221, and re-number existing Sections from 38-221 to 38-227 accordingly:

Sec. 38-221. Water debt service charge.

In addition to the capital, direct connection, water consumption and meter charges provided hereinbefore, there shall be an annual debt service charge of $32.00 per residential equivalent unit for the first 15 residential equivalent units and $4.00 per residential equivalent unit for additional units up to a maximum of 200 residential equivalent units for each premises connected to the water supply system, such charge to continue until any and all indebtedness for the water supply system is retired by the Township. The collection of the debt service charge shall be included on all water billings, with the exception of secondary meters, which will be billed quarterly at $8.00 per residential equivalent unit or monthly at $2.67 residential equivalent unit. Once a premises has been connected to the water supply system, subsequent changes in the character of the use of said premises, including partial or total destruction, removal or abandonment of any or all improvements thereon, shall not abate the obligation to continue the payments of the debt service charge assigned at the time of connection, and if subsequent changes in the use of the premises increase the residential equivalent unit, the township may increase the residential equivalent unit assigned to the premises for payment of the debt service charge for the remainder of the debt period. The debt service charges shall apply to all water bills effective July 1, 2008.

Section 2 of Ordinance

Repealer

All ordinances or parts of ordinances in conflict with this ordinance are repealed only to the extent necessary to give this ordinance full force and effect.

Section 3 of Ordinance

Severability.

Should any section, subdivision, clause, or phrase of this ordinance be declared by the courts to be invalid, the validity of the ordinance as a whole, or in part, shall not be affected other than the part invalidated.

Section 4 of Ordinance

Savings.

All proceedings pending and all rights and liabilities existing, acquired or incurred at the time this ordinance takes effect are saved and may be consummated according to the law in force when they were commenced.

Section 5 of Ordinance

Effective Date.

The provisions of this Ordinance are ordered to take effect following publication in the manner prescribed by statute.

Section 6 of Ordinance

Adoption.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

ORDINANCE DECLARED ADOPTED.

CERTIFICATION

I hereby certify that the foregoing Ordinance was adopted by the Board of Trustees of the Charter Township of Bloomfield at a meeting held on June 23, 2008, and that the original of this Ordinance is on file in my office.

ITEM #7 Introduction of Ordinance 601, Amendment for Parking Requirements

The Township’s parking requirements were originally adopted in 1974 and have had only one amendment, which was in 1981. Surrounding community standards were reviewed for their method of calculating parking requirements and it was determined that changes to the Township’s current parking provisions were needed.

MOTION by Barnett and SUPPORT by Jamian to ACCEPT the Introduction of Ordinance 601, Amendment for Parking Requirements.

AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF BLOOMFIELD TOWNSHIP, CHAPTER 42, ZONING TO AMEND THE PARKING REQUIREMENTS AND PARKING SPACE LAYOUT REQUIREMENTS

THE TOWNSHIP OF BLOOMFIELD ORDAINS:

Article 1, Section 42-3 Definitions of the Bloomfield Charter Township Code, is hereby amended to read as follows:

Section 1.

Section 42-3. Definitions

Floor Area, Gross (For the purpose of computing parking): Is the sum in square feet of the area of each floor level in a building as measured from exterior walls. Cellars, basements, mezzanines, penthouses, corridors and lobbies that are within the principle outside faces of exterior walls are included, except architectural setbacks or projections. Included are all areas that have floor surfaces with clear standing head room (six ft. six in. (6 ft. 6 in.) minimum) regardless of their use, excluding unroofed areas, and unenclosed roofed over spaces, except those contained within the principal outside faces of the exterior walls. For purposes of computing parking, the predominant use will prevail in determining the total number of parking spaces required per building.

Landbanking: Is the method of designating landscape area for future additional parking to allow for flexibility in meeting changing parking needs.

Section 2.

Section 42-560. Parking requirements

1) The minimum number of off-street parking spaces by type of use shall be determined in accordance with the following schedule:

2) Upon submission of a parking study, approved by the Township traffic engineer, the total number of required parking spaces may be reduced by the Planning Commission in the site plan review process.

Section 3.

Section 42-561. Off-Street Parking Space Layout, Standards, Construction and Maintenance.

The parking area shall be so designed to include landscape and provide a tree plantings as required below. A plan for the proposed landscape and tree planting shall include native plantings and be submitted to the Planning Commission showing the following intended layout (Illus.):

Section 4. Repealer.

All Ordinances or parts of Ordinances in conflict herewith are hereby repealed only to the extent necessary to give this Ordinance full force and effect.

Section 5. Savings.

All proceedings pending and all rights and liabilities existing, acquired or incurred at the time this Ordinance takes effect, are saved and may be consummated according to the law when they were commenced.

Section 6. Severability.

If any section, clause or provision of this Ordinance shall be declared to be unconstitutional, void, illegal or ineffective by any Court of competent jurisdiction, such section, clause or provision declared to be unconstitutional, void or illegal shall thereby cease to be a part of this Ordinance, but the remainder of this Ordinance shall stand and be in full force and effect.

Section 7. Effective Date.

The provisions of this Ordinance are hereby ordered to take effect immediately upon publication in the manner prescribed by law.

Section 8 Adoption.

This Ordinance is hereby declared to have been adopted by the Township Board of the Charter Township of Bloomfield at a meeting thereof duly called and held on the ____ day of __________, 2008, and ordered to be given publication in the manner prescribed by law.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on June 23, 2008.

ITEM #8 Amendment to Agreement for Cable Access Management Between The Birmingham Area Cable Board and Bloomfield Community Television

The amendment is for the renewal of an existing agreement between the Township and the Birmingham Area Cable Board. The agreement contains a slight increase above the previous annual amount and would be for two years instead of one. Supervisor Payne stated that it was a good example of cooperation and consolidation of services between communities.

MOTION by Jamian and SUPPORT by Buckley to APPROVE the Amendment to the Agreement for Cable Access Management Between The Birmingham Area Cable Board and Bloomfield Community Television.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on June 23, 2008.

ITEM #9 Consideration of Participation in Oakland County’s Community Development Block Grant (CDBG) Program

WHEREAS, Bloomfield Township is eligible for participation in the Oakland County Urban County Program; and

WHEREAS, Membership in the program will allow Bloomfield Township the option of applying for Community Development Block Grant funding; and

WHEREAS, The proposed use of this fund will be to assist low and moderate income Bloomfield Township seniors aged 62 and over with Minor Home Repair (MHR).

NOW THEREFORE BE IT RESOLVED that the Bloomfield Township Board of Trustees approves participation in Oakland County’s Urban County Community Development Block Grant (CDBG) programs for the years 2009, 2010 and 2011.

BE IT FURTHER RESOLVED that Bloomfield Township will remain in Oakland County’s Urban County Community Development programs, which shall be automatically renewed in successive three-year qualification periods of time, or until such time that it is in the best interest of the local Community to terminate the Cooperative Agreement.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on June 23, 2008.

__________________________

JANET M. RONCELLI, CMC

TOWNSHIP CLERK

ITEM #10 Hardship Exemption Guidelines Revisions

The Township does not receive very many hardship applications, but due to the affluent nature of the community and tough economic times, the following changes are proposed by Bill Griffin, Assessor, to the Hardship Exemption Guidelines prior to the 2008 July Board of Review:

The Trustees agreed that these revisions were a way to assist individuals in the community.

MOTION by Savoie and SUPPORT by Buckley to APPROVE the Hardship Exemption Guidelines Revisions.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on June 23, 2008.

ITEM #11 Consider Approval of Fireworks Application for Hammond Lake Civic Association

The display is scheduled for July 12, 2008, at dusk and all Township requirements were met.

MOTION by Buckley and SUPPORT by Barnett to APPROVE the Fireworks Permit for Hammond Lake Civic Association.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, Janet Roncelli, the duly qualified Clerk of the Charter Township of Bloomfield, Oakland County, Michigan, do hereby certify that the foregoing is a true and complete copy of a Resolution adopted by Township Board of the Charter Township of Bloomfield on the 23rd day of June 2008, the original of which is in my office.

ITEM #12 Reconsider Wing Lake Road Safety Path Construction

Part of the 2004 Master Plan for Safety Paths included a safety path on Wing Lake Road from 14 Mile Road to Maple Road. Last week Supervisor Payne, Clerk Roncelli and Treasurer Devine met with homeowners on Wing Lake Rd. who voiced their objection to the installation of this path. Supervisor Payne advised the Board that due to opposition regarding this project, the installation should be postponed and reconsidered at a future date, as there are many other safety paths that can be completed at this time.

MOTION by Barnett and SUPPORT by Jamian to POSTPONE the Wing Lake Road Safety Path Construction, but Not Delete it from The Safety Path Master Plan AND Reconsider it at a Future Date.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, Janet Roncelli, the duly qualified Clerk of the Charter Township of Bloomfield, Oakland County, Michigan, do hereby certify that the foregoing is a true and complete copy of a Resolution adopted by Township Board of the Charter Township of Bloomfield on the 23rd day of June 2008, the original of which is in my office.

ITEM #13 Consider a Four Ten-Hour Day Work Week on a Trial Basis

In reaction to drastically rising fuel prices, Township administration has been studying the feasibility of enacting a ten-hour four-day workweek. Department Heads were asked to evaluate their departments to see if this schedule change would be practical. At the last Board meeting on June 9, 2008, Trustee Savoie had suggested a Monday through Thursday schedule. Some departments have very small staffs and to extend hours and be open five days may diminish customer service. Also, there is a possibility the Township will save money as well as the employee – lights are off, air conditioning/heat can be lowered, and the cleaning contract may be renegotiated/reduced by one day. Also, most of the Township’s information (forms and applications) is available on line.

Some Trustees felt that this was not a good time to change hours – that it would diminish service and that this initiative should be researched further. Others thought it was proactive and a good idea to attempt to lower utility costs. In addition, hours are being expanded, for residents, beyond traditional work hours (7:00 a.m. – 5:30 p.m.). Most of the Board did agree that there should be a trial period, which would need to be quantified to verify if the program works. A true measure of the success or failure of this venture will be the response of the residents.

MOTION by Savoie and SUPPORT by Buckley to APPROVE a Four-Day Workweek (Monday – Thursday) from 7:00 a.m. – 5:30 p.m. on a Trial Basis Through December 2008, Pending a Review at the Board of Trustees Meeting on September 22, 2008.

Roll Call taken by Clerk Roncelli:

Barnett - yes

Jamian - no

Devine - yes

Payne - yes

Roncelli - yes

Buckley - yes

Savoie - yes

RESOLUTION DECLARED ADOPTED.

I, Janet Roncelli, the duly qualified Clerk of the Charter Township of Bloomfield, Oakland County, Michigan, do hereby certify that the foregoing is a true and complete copy of a Resolution adopted by Township Board of the Charter Township of Bloomfield on the 23rd day of June 2008, the original of which is in my office.

ITEM #14 Approve Payroll and Vouchers for 6/23/2008

MOTION by Savoie and SUPPORT by Roncelli to APPROVE Payroll and Vouchers for 6/23/2008, A003236 – A003261; B021142 – B021341; and E002715 – E002724 totaling $2,240,622.37.

ITEM #15 Public Comment

There was no public comment.

INCLUDED IN BOARD PACKET: Fire Department – April 2008 Monthly Report

RCOC’s Road Report – 2nd Quarter 2008

Meeting adjourned at 9:13 p.m.

Per the Michigan Township Association Record Retention General Schedule #10, MCL 399.5, the audio recordings of Board minutes will be destroyed upon approval of the written minutes of the meeting to which the tapes refer.

__________________________

JANET M. RONCELLI, CMC

TOWNSHIP CLERK

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