Board of Trustee Minutes

CHARTER TOWNSHIP OF BLOOMFIELD
BOARD OF TRUSTEES
MINUTES – MONDAY, MARCH 24, 2008

PRESENT: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

Also present, Attorney William Hampton

ABSENT: None

Supervisor Payne welcomed the public and led the Pledge of Allegiance.

ITEM #1 Approved Board Minutes of March 10, 2008

ITEM #2 Capital Building Program – Construction Contracts (Package #2A)

Dennis Smith, Project Manager, George W. Auch Company, made the presentation to award the first portion of the second bid package for the Senior Center and police parking lot for masonry and HVAC work. Currently, the Capital Building Program contracts are under budget by approximately eight percent. He recommended award of the contracts to the following contractors:

HMC Mason Contractors - Masonry

Great Lakes Mechanical - HVAC

MOTION by Savoie and SUPPORT by Barnett to AWARD the Construction Contracts for the Senior Center and Police Parking Lot to HMC Mason Contractors and Great Lakes Mechanical.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 24, 2008.

__________________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #3 Award Bid for Charring Cross Water Main Replacements

Wayne Domine, Engineering and Environmental Director, made the presentation.

The project will consist of constructing a new water main in Charring Cross Estates Subdivision to alleviate problems with low water pressure and high maintenance frequency. Funding for this project will come from bonds sold last month for the Township’s long-term capital improvement program for the water system. The project will use the directional bore method as opposed to open cut, which will be less invasive for landscaping and driveways.

Domine recommended acceptance of the low bid of $899,957.00 as submitted by S&S Directional Boring.

MOTION by Barnett and SUPPORT by Buckley to AWARD the Bid for Charring Cross Water Main Replacements to S&S Directional Boring with the Lowest Bid of $899,957.00.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 24, 2008.

ITEM #4 Award Bid for Franklin Road PRV Chamber

Wayne Domine, Engineering and Environmental Director, stated that the project would consist of installing a new underground chamber with a pressure-reducing valve (PRV) to create a new pressure zone in the southwest portion of the Township. The chamber will be located on Franklin Road, south of Maple Road and funding will come from bonds sold last month for the Township’s water system capital improvement program.

Domine recommended acceptance of the low bid of $175,250.00 submitted by ManCon Michigan Inc. He stated that Hubbell, Roth and Clark (HRC), the Township’s consulting engineers, estimated that the project would cost approximately $250,000.00 to complete. The Board noted that the large difference in price between the estimate and actual bid are a sign of the tough economic times in Michigan.

MOTION by Jamian and SUPPORT by Barnett to AWARD the Bid for the Franklin Road PRV Chamber to ManCon Michigan, Inc. with the Lowest Bid of $175,250.00.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 24, 2008.

ITEM #5 Engineering & Environmental Services Department (EESD) 2007 Annual Report

The Board reviewed the Engineering and Environmental Services Department’s 2007 annual report.

Clerk Roncelli commented that with such a good-looking department, they should include a picture with their report.

ITEM #6 2008 Safety Path Program & Master Plan Update (HRC)

The last Safety Path Master Plan Update was completed four years ago. All safety paths acknowledged in that plan will be finished this year. The 2008 report identifies and prioritizes 24 routes – the first six are already in plans for this year. The Michigan Department of Transportation (MDOT) and the Oakland County Road Commission (RCOC) now require pedestrian crossing signals at intersections. The budget estimate is $10,000.00 per signal, but every intersection is different.

Proposed ballot language was reviewed for the safety path millage, which will terminate in 2009 but the new update report is for ten years, which would require two millage renewals.

MOTION by Savoie and SUPPORT by Jamian to ACCEPT the 2008 Safety Path Program and Master Plan Update.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 24, 2008.

ITEM #7 Golf Drive Security

Per the Capital Building Program, a pre-engineered building has been approved by the Board to be installed at the Township’s property on Golf Drive to house equipment and salt. Security will be necessary due to the expense of the equipment.

RCN Securities submitted the lowest proposal to provide services at this facility. An unarmed security guard will patrol the property with a cell phone to report problems to the police. A background investigation was performed on the company as well as staff and all was found to be in order. The Township attorney has reviewed the contract and found it to be satisfactory.

MOTION by Barnett and SUPPORT by Buckley to APPROVE the Contract Between the Township and RCN Securities.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 24, 2008.

ITEM #8 2008 PGA Tournament – Liquor License

The resolution to approve a liquor license for the 2008 PGA Tournament is similar to the one adopted by the Board for the Ryder Cup in 2004. Attorney Hampton has reviewed the document and found it to be satisfactory.

MOTION by Buckley and SUPPORT by Jamian to APPROVE the 2008 PGA Tournament Liquor License Resolution.

WHEREAS Bloomfield Township is the host governmental unit for the 2008 Professional Golfer Association Championship golf tournament; and,

WHEREAS, the said 2008 Professional Golfer Association Championship golf tournament is to be held at Oakland Hills Country Club located within the Township; and,

WHEREAS, the Township expects that the 2008 Professional Golfer Association Championship golf tournament will attract a substantial number of tourists from outside the state; and,

WHEREAS, this national sporting event is conducted under the auspices of PGA of America.

NOW THEREFORE, pursuant to Act 58 of the Public Acts of 1998, as amended (MCL. Section 436.1517 a), the Michigan Liquor Control Commission (MLCC) is hereby requested to issue a license pursuant to said Public Act to Oakland Hills Country Club, the PGA Tournament Corporation, Inc., and Restaurants Associates Events Corporation, all as co-licensees. It is further requested that this license be issued on the 28th day of July 2008, and that it allow the sale of alcoholic beverages at the site of the 2008 Professional Golfer Association Championship golf tournament between the hours of 7:30 a.m. and midnight through the 18th day of August, 2008. The licensed premises will include the present Oakland Hills Country Club as well as pavilions and outdoor service areas on both the north and the south courses of Oakland Hills Country Club. The one license with the three co-licensees is the only license recommended pursuant to this resolution.

IT IS FURTHER RESOLVED that the present facilities at Oakland Hills Country Club comply with applicable State and local building, safety and health laws, rules and regulations, and it is further resolved that prior to the granting of an occupancy permit for any new or temporary areas to be used in connection with the golf tournament, those facilities also will comply with all applicable State and local building, safety and health laws, rules and regulations.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 24, 2008.

ITEM #9 Waiver of Contractor Insurance Requirements

For the April 19, 2008 Hazardous Waste event, the Township will allow residents to dispose of unwanted medications. In order to do that a pharmacist will need to be present. The medical disposal company will insure the pharmacist for the date of the event, but will not cover professional liability - a $2,000,000.00 requirement by the Township.

MOTION by Barnett and SUPPORT by Jamian to APPROVE the Waiver of Contractor Insurance Requirements for the Pharmacist that will be Attending the April 19, 2008 Hazardous Waste Event.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 24, 2008.

ITEM #10 Approve Payroll and Vouchers

MOTION by Roncelli and SUPPORT by Buckley to Approve Payroll and Vouchers for 3/24/08, A003034 – A003066; B020023-B020210; and E002626-E002643 totaling $6,233,599.18.

ITEM #11 Public Comment

County Commissioner Marcia Gershenson spoke to the Board regarding:

The Board thanked the Road Department for all the hard work they had done this winter to keep the roads clear.

Supervisor Payne reviewed with the Board a letter that was sent to Township residents, Mr. Jack Martin and Dr. Arrington-Martin, regarding the construction of a safety path on Square Lake Road between Telegraph Road and Bataan Drive.

MOTION by Savoie and SUPPORT by Barnett to PERMANENTLY REMOVE the Cost Recovery Resolution from Tabled Items.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

INCLUDED IN BOARD PACKET: RCOC Road Report – 1st Quarter 2008

TABLED ITEMS: Cost Recovery Resolution (Tabled Indefinitely)

Meeting adjourned at 8:51 p.m.

Per the Michigan Township Association Record Retention General Schedule #10, MCL 399.5, the audio recordings of Board minutes will be destroyed upon approval of the written minutes of the meeting to which the tapes refer.

__________________________

JANET M. RONCELLI

TOWNSHIP CLERK

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