Board of Trustee Minutes

CHARTER TOWNSHIP OF BLOOMFIELD
BOARD OF TRUSTEES
MINUTES – MONDAY, MARCH 10, 2008

PRESENT: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

Also present, Attorney Kristin Kolb

ABSENT: None

Supervisor Payne welcomed the public and led the Pledge of Allegiance.

ITEM #1 Approved Board Minutes of February 25, 2008 & Study Session of February 27, 2008

ITEM #2 Proclamation to Honor Larry Nutson, Bloomfield Village Manager

MOTION by Savoie and SUPPORT by Buckley to APPROVE the Proclamation to Honor Larry Nutson, Bloomfield Village Manager.

WHEREAS L. Lawrence Nutson, better known as Larry, a Township resident, has served as the Village Manager for Bloomfield Village Association since 1998; and

WHEREAS the Township appreciates the strong working relationship with Bloomfield Village sustained by Larry; managing services for the 1000 property owners in this association by informing Bloomfield Village residents about Township policy and procedures and notifying the Township regarding new development in Bloomfield Village; and

WHEREAS Larry has been a Township resident since 1995 and gainfully employed as an executive for United Aircraft, Volkswagen of America, and Campbell Ewald Advertising before assuming the duties of Village Manager; and

WHEREAS Larry holds membership in various professional organizations, including the Individual Communicators Network which he founded, the Michigan Association of Nonpublic Schools, and the Society of Automotive Engineers; and

WHEREAS Larry serves as a volunteer on numerous community organizations such as the Board of Directors for Marian High School, The Archdiocese of Detroit School Marketing Parent Committee, and as a Patron Member of the Detroit Symphony Orchestra; and

WHEREAS since 1997 he has continued to provide professional services as an independent contractor; and

WHEREAS we regret his resignation from the position of Village Manager due to relocation in Connecticut; and

WHEREAS, we will miss Larry’s representation of Bloomfield Village Association’s by-laws and deed restrictions to the Zoning Board of Appeals and his input with the Planning Commission in formulating the Township’s Master Plan.

NOW, THEREFORE BE IT RESOLVED, that the past and present members of the Board of Trustees, Zoning Board of Appeals, Planning Commission and the residents of Bloomfield Township HONOR L. LAWRENCE NUTSON for his years of service and many contributions to making Bloomfield Village and Bloomfield Township what it is today.

BE IT KNOWN to all reading this Resolution that it was adopted by the Township Board of Trustees on March 10, 2008, and included in the minutes as a permanent record.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on the 10th day of March 2008, the original of which is in my office.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #3 PUBLIC HEARING: 2008 – 2009 Fiscal Year Budget

Supervisor Payne called the Public Hearing to order for consideration of the 2008-2009 Fiscal Year Budget. In accordance with Charter Township regulations, the proposed budget was introduced to the Board of Trustees on December 10, 2007 and a Study Session was held on February 27, 2008.

Payne outlined the budget explaining sources of revenues and expenditures. After discussion of the budget items, the following motion was made by Barnett and supported by Jamian:

WHEREAS this resolution shall be the general appropriations of Bloomfield Township, by fund and account group, for the fiscal year ending March 31, 2009. This resolution makes appropriations; establishes the salaries of the administrative elected officials and department heads; provides for the expenditure of the appropriations; and provides for the disposition of all income received by Bloomfield Township on a fund or account group basis complying with Section 16 of the Uniform Budgeting and Accounting Act (MCL 141.436) by setting forth the total number of mills of ad valorem property taxes to be levied and the purposes for which that millage is to be levied (the truth in budgeting act); and

WHEREAS the Township 2008-2009 Budget is hereby adopted and shall be permanently placed on file in the Clerk’s office and available for public view; and

WHEREAS the estimated adopted millage rates shall not exceed the millage rates requested on the millage request report to the Oakland County Board of Commissioners before September 30th, 2008.

BE IT RESOLVED, that no Township Board member or employee of Bloomfield Township shall expend any funds or obligate expenditures of any funds except pursuant to appropriations made by the Board. Changes in the amount appropriated by the Township Board shall require approval by the Township Board; and

BE IT FURTHER RESOLVED that the Township Supervisor is hereby charged with general supervision of the execution of the budget adopted by the Township Board and shall hold the department heads and employees responsible for performance of their responsibilities within the amounts appropriated by the Township Board.

MOTION by Barnett and SUPPORT by Jamian to CLOSE the 2008-2009 Budget Public Hearing.

Roll Call taken by Clerk Roncelli:

Barnett - yes

Jamian - yes

Devine - yes

Payne - yes

Roncelli - yes

Buckley - yes

Savoie - yes

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on the 10th day of March 2008, the original of which is in my office.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #4 PUBLIC HEARING: Costco Warehouse, 2343 Telegraph Rd., Final Site Plan and Lot Split Request

Patti McCullough, Director of Planning and Building, made the presentation.

The applicant is seeking approval for demolition of the existing Costco store and construction of a new building.

The lot split proposal is to approve the transfer of a 2.14-acre detention pond to serve as additional parking. The Wetlands Board approved moving the detention area to an underground storm water detention system. A variance of 80 parking spaces was granted due to past practice of shared parking with the Bloomfield Town Square Shopping Center.

The Township has requested Costco to participate in the Telegraph Road Median Beautification Project. Ted Johnson, Design Strategies, stated that Costco is attempting to contribute $35,000.00 to median landscaping. He also stated that due to poor soil quality, the construction schedule has been increased by 70 days but the new store will open for either the 2008 holiday season or May 2009.

MOTION by Barnett and SUPPORT by Savoie to APPROVE the Lot Split Request for Costco Warehouse, 2343 Telegraph Road (parts of 19-05-476-086, 19-05-476-092).

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

MOTION by Barnett and SUPPORT by Buckley to APPROVE the Final Site Plan for Costco Warehouse, 2343 Telegraph Road (parts of 19-05-476-086, 19-05-476-092).

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on the 10th day of March 2008, the original of which is in my office.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #5 PUBLIC HEARING: Mercedes-Benz Dealership, 36600 Woodward Ave., Final Site Plan

The applicant is seeking approval for an addition, exterior renovations and site improvements for the existing building.

Patti McCullough, Director of Planning and Building, recommended that the Board approve the site plan with the following conditions:

MOTION by Buckley and SUPPORT by Jamian to APPROVE the Final Site Plan for Mercedes-Benz Dealership, 36600 Woodward Avenue (19-25-176-043) with the Above Conditions.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on the 10th day of March 2008, the original of which is in my office.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #6 Clearzoning Ordinance Consultant Services

Patti McCullough, Director of Planning and Building, and Rod Arroyo, President, Clearzoning, made the presentation.

The Planning Department has been reviewing the Township Zoning Ordinance and has determined that its functionality and general appearance should be updated to the Township’s current standards.

Clearzoning is the only firm in Michigan that has the capability to alter the current zoning ordinance into a document that is easier to understand and utilize. Clearzoning consolidates text, adds graphics and clarifies regulations, which will allow for better comprehension of the Township’s requirements.

The cost for Clearzoning to transform the current zoning ordinance is $37,750.00 and to include up to 12 additional hyperlinks to the Township’s website information and application forms would be an additional $10,800.00.

MOTION by Barnett and SUPPORT by Savoie to APPROVE the Consultant Services of Clearzoning/Birchler Arroyo Associates for reformatting the Township’s zoning ordinance in an amount not to exceed $48,550.00.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 10, 2008.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #7 Planning, Building & Ordinance Departments – 2007 Annual Reports

MOTION by Savoie and SUPPORT by Jamian to ACCEPT the 2007 Annual Reports for the Planning, Building and Ordinance Departments.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 10, 2008.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #8 Senior Services Subsidy Policy

Chris Tvaroha, Senior Services Director, made the presentation.

Cost sharing policies are regularly implemented throughout the Township so that the greatest number of residents may be served. Senior Services has taken the hardship application that is utilized by other departments and adapted it to offer low-income seniors a subsidized rate.

A sliding scale of subsidy rates will be offered based on household incomes. For example, poverty-level incomes would equate to a 50 percent discount. Subsidy renewals would be completed on an annual basis with clients asked to update supporting documentation. The first application of this tool will be for the Adult Day Care Service families with the intent to implement in medical transportation and nutrition services.

MOTION by Jamian and SUPPORT by Barnett to APPROVE the Senior Services Subsidy Policy AND PROVIDE a Progress Report to the Board in 6 Months.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 10, 2008.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #9 Capital Building Program – Temporary Storage Yard Bid Award

Dennis Smith, Project Manager, George W. Auch Company, made the presentation.

In January 2008, the Board approved the purchase of a pre-engineered building to be installed at the Township’s property on Golf Drive to house equipment and salt during the Capital Building Program (CBP). However, discrepancies were discovered in the proposed versus required specifications for the building and the purchase order was cancelled.

New bids were received on February 22, 2008 for the purchase and installation of a new building as well as site and concrete work. Smith recommended award of the bid to the following contractors for a total amount of $294,385.00:

Southwest Construction Services, L.L.C. – Site Work

Gemelli Concrete LLC – Concrete Work

Commercial Contracting Corporation – Misc. Steel & Metal Building System

Weinstein Electric Company – Electrical Work

MOTION by Savoie and SUPPORT by Barnett to AWARD the Construction Contracts for the Capital Building Program’s Temporary Storage Yard to Southwest Construction Services, L.L.C., Gemelli Concrete LLC, Commercial Contracting Corporation and Weinstein Electric Company.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 10, 2008.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #10 Bloomfield Township Map Fees

MOTION by Buckley and SUPPORT by Roncelli to APPROVE the Bloomfield Township Map Fees.

CHARTER TOWNSHIP OF BLOOMFIELD

MAP FEES RESOLUTION

WHEREAS, Bloomfield Township provides maps upon request in the Clerk’s Office and Planning/Building Departments; and

WHEREAS, Bloomfield Township provides maps on its website for homeowners and other interested parties to access at no cost (www.bloomfieldtwp.org); and

WHEREAS, the current map fee schedule has been reviewed and it has been deemed necessary to change the medium-sized (18" x 24") map cost from $3.00 to $4.50.

THEREFORE BE IT RESOLVED that the Board of Trustees of the Charter Township of Bloomfield approves the map fee schedule as follows:

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 10, 2008.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #11 Consider Approval for Carpool Lighting (1-75 at Adams Rd.)

MOTION by Savoie and SUPPORT by Jamian to APPROVE Bloomfield Township Paying the Annual Energy Costs for Carpool Lighting at I-75 and Adams Rd.

WHEREAS, the Michigan Department of Transportation (MDOT) has constructed a well utilized carpool lot at I-75 and Adams Road in Bloomfield Township; and

WHEREAS, in order to provide these carpoolers with added security, MDOT would like to install one 250 watt, high pressure, sodium vapor flood light on the east side of the lot which is standard at many carpool lot locations; and

WHEREAS, MDOT would pay for the initial construction costs, while DTE Energy would install, own and maintain the lighting system if the Township agrees to pay the annual energy costs of approximately $227.34.

THEREFORE BE IT RESOLVED that the Board of Trustees for the Charter Township of Bloomfield approves paying the annual energy costs to light the carpool lot located on the northwest side of the interchange on Adams Road.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on the 10TH day of March 2008, the original of which is in my office.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #12 Approve Resolution for RCOC’s Traffic Control Order No. YS 643-03-08, Installation of Yield Signs in Eastways Farm No. 2 Subdivision

MOTION by Savoie and SUPPORT by Buckley to APPROVE RCOC’s Traffic Control Order No. YS 643-03-08, Installation of Yield Signs in Eastways Farm No. 2 Subdivision.

WHEREAS, Oakland County has approved Traffic Control Order, YS 643-03-08; and

WHEREAS, the approval pertains to the installation of yield signs in Eastways Farm No. 2 Subdivision in Bloomfield Township.

NOW THEREFORE BE IT RESOLVED that the Bloomfield Township Board of Trustees approves the Traffic Control Order at this location.

AYES: Barnett, Buckley, Devine, Jamian, Payne, Roncelli, Savoie

NAYS: None

RESOLUTION DECLARED ADOPTED.

I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter Township of Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true and correct copy of a resolution adopted by the Board at their regular meeting held on March 10, 2008.

______________________

JANET M. RONCELLI

TOWNSHIP CLERK

ITEM #13 Approve Payroll and Vouchers

MOTION by Jamian and SUPPORT by Roncelli to Approve Payroll and Vouchers for 3/10/08, A002997 – A003033; B019837-B020022; and E002609-E002625 totaling $10,567,688.98.

ITEM #14 Public Comment

County Commissioner Potts advised the Board that the condition of the County is getting gloomier. A deficit of $20 million is forecasted by 2010. Significant cuts and hiring freezes have been made but revenues are not as strong as anticipated.

INCLUDED IN BOARD PACKET: Bloomfield Twp Fire Dept Monthly Report – January 2008

Bloomfield Twp Police Dept Monthly Report – February 2008

Oakland County – 2007 Financial Summary

Michigan Townships Assoc (MTA) Newsletter – March 2008

Secrest Wardle Letter – Motion to Intervene

State of Michigan Resolution – Ethnic & Cultural Heritage Month

TABLED ITEMS: Cost Recovery Resolution (Tabled Indefinitely)

Meeting adjourned at 9:55 p.m.

Per the Michigan Township Association Record Retention General Schedule #10, MCL 399.5, the audio recordings of Board minutes will be destroyed upon approval of the written minutes of the meeting to which the tapes refer.

____________________________________

Janet M. Roncelli, Bloomfield Township Clerk

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