Board of Trustee Minutes
CHARTER TOWNSHIP OF BLOOMFIELD
BOARD OF TRUSTEES
MINUTES – MONDAY. FEBRUARY 11, 2008
PRESENT: Devine, Payne, Roncelli, Savoie
Also present, Attorney William Hampton
ABSENT: Barnett, Buckley, Jamian
Supervisor Payne welcomed the public and led the Pledge of
Allegiance.
ITEM #1 Approved Board Minutes of January 28, 2008
ITEM #2 Resolution to Award Bonds for Water and Sewer
Capital Improvement Program: T. Donnelly & R. Bendzinski
Ryan Bendzinski, Bendzinski & Co., and Terry Donnelly, Bond
Counsel, Dickenson Wright, made the presentation. Bids were
received from nine companies and it was recommended that the
proposal from Morgan Keegan & Co. be accepted at the rate of
3.6477 percent. Bendzinski commended the Board for maintaining
a strong financial standing, a strong financial reserve, an
affluent tax base, and below debt burdens in today’s economic
times. Bobby Bendzinski and Terry Donnelly concurred with the
remarks made by Ryan Bendzinski.
MOTION by Savoie and SUPPORT by Devine to AWARD the
Purchase of BONDS to Morgan Keegan & Co. for the Township’s
$4,750,000 General Obligation Limited Tax Bonds, Series 2008A
and $4,000,000 General Obligation Limited Tax Bonds, Series
2008B.
RESOLUTION RECEIVING BIDS AND AWARDING BONDS
GENERAL OBLIGATION LIMITED TAX BONDS, SERIES
2008A AND
GENERAL OBLIGATION LIMITED TAX BONDS, SERIES
2008B
WHEREAS, the letter from the Michigan Department of
Treasury, dated October 9, 2007, granting qualified status to
the Charter Township of Bloomfield (the "Township") pursuant
to Act 34, Public Acts of Michigan, 2001, as amended, has been
received and filed by the Township Clerk; and
WHEREAS, 2:00 p.m. on this day was the time set for the
opening of proposals for purchase of the Township’s $4,750,000
General Obligation Limited Tax Bonds, Series 2008A and
$4,000,000 General Obligation Limited Tax Bonds, Series 2008B
(collectively, the "Bonds"), as advertised in The Bond Buyer
on January 31, 2008; and
WHEREAS, the Township Clerk has reported that the following
proposals were received on or before 2:00 o’clock p.m.,
Eastern Standard Time, on this day, which proposals were then
duly opened, and as to interest rates, discount and premium
were as follows:
See attached results of bidding.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWNSHIP BOARD OF THE
CHARTER TOWNSHIP OF BLOOMFIELD, AS FOLLOWS:
1. The fixing of this date as the date of sale of the
Bonds, and the notice of such sale as published is hereby
ratified and confirmed, in conformance with the Bond
Resolution authorizing issuance of the Bonds adopted on
January 14, 2008 (the "Bond Resolution").
2. The proposal of Morgan Keegan & Company, Inc. to
purchase the Bonds at par less a discount of $21,988.00, plus
accrued interest to the date of delivery, and bearing interest
per annum as follows:
|
2009 |
3.00% |
2019 |
3.30% |
|
2010 |
3.00% |
2020 |
3.40% |
|
2011 |
3.00% |
2021 |
3.50% |
|
2012 |
3.00% |
2022 |
3.60% |
|
2013 |
3.00% |
2023 |
3.70% |
|
2014 |
3.00% |
2024 |
3.75% |
|
2015 |
3.25% |
2025 |
3.80% |
|
2016 |
3.25% |
2026 |
3.85% |
|
2017 |
3.25% |
2027 |
3.90% |
|
2018 |
3.50% |
|
|
(same being the bid which produces the lowest true interest
cost to the Township), be and the same hereby is accepted. All
other bids are rejected and the bidding checks shall be
returned to the unsuccessful bidders.
3. The Bonds shall be issued in accordance with the terms
set forth in the Bond Resolution, bearing interest as set
forth above.
4. All resolutions and parts of resolutions insofar as they
may be in conflict herewith are hereby rescinded.
YEAS: Devine, Payne, Roncelli, Savoie
NAYS: None
RESOLUTION ADOPTED.
STATE OF MICHIGAN )
) SS
COUNTY OF OAKLAND )
I, the undersigned, the duly qualified and acting Township
Clerk of the Charter Township of Bloomfield, Oakland County,
Michigan, do hereby certify that the foregoing is a true and
complete copy of a resolution duly adopted at a regular
meeting of the Township Board of said Township, held on
February 11, 2008, the original of which resolution is on file
in my office. I further certify that notice of said meeting
was given in accordance with the Open Meetings Act.
______________________________
Janet M. Roncelli
Clerk, Charter Township of Bloomfield
ATTACHMENTS:
ITEM #3 Jane Reisinger Proclamation
A proclamation was issued in honor of Jane Resinger’s
service on the Zoning Board of Appeals and the Planning
Commission. Ms. Resinger will receive the proclamation at a
reception prior to the Planning Commission Meeting on Tuesday,
February 12, 2008.
MOTION by Savoie and SUPPORT by Roncelli to APPROVE the
Proclamation for Jane Reisinger.
THE CHARTER TOWNSHIP OF BLOOMFIELD
OAKLAND COUNTY, MICHIGAN
RESOLUTION IN HONOR OF JANE REISINGER
WHEREAS, the Bloomfield Township Board of Trustees adopts
this Resolution to honor JANE REISINGER for her years of
devoted service to the enhancement of our community while
serving on the Planning Commission and the Zoning Board of
Appeals; and
WHEREAS, Jane agreed to serve a one-year term as a member
of the Planning Commission beginning in 2003 and then
graciously committed to four additional years; and
WHEREAS, Jane was then appointed to the Zoning Board of
Appeals in 2004 as a Planning Commission Representative, and
served on both Boards concurrently, working meticulously and
contributing her time to make Bloomfield Township an
exceptional community in Oakland County; and
WHEREAS, Jane’s community involvement extends beyond the
Township Boards, having served as Bloomfield Village Trustee
and President, Bloomfield Village Road Committee, and school
volunteer; and
WHEREAS, Jane has resigned from the Zoning Board of Appeals
and the Planning Commission due to the sale of her home and
relocation out of state; and
WHEREAS, we reluctantly relieve Jane of her positions on
the Zoning Board of Appeals and the Planning Commission, but
do so with the utmost respect and admiration for her personal
dedication and leadership abilities.
NOW, THEREFORE BE IT RESOLVED, that the past and present
members of the Board of Trustees, Planning Commission, Zoning
Board of Appeals and the residents of Bloomfield Township
HONOR JANE REISINGER for her years of service and many
contributions to making Bloomfield Township what it is today.
BE IT KNOWN to all reading this Resolution that it was
adopted by the Township Board of Trustees on February 11,
2008, and included in the minutes as a permanent record.
AYES: Devine, Payne, Roncelli, Savoie
NAYS: None
PROCLAMATION DECLARED ADOPTED.
I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter
Township of Bloomfield, County of Oakland, Michigan, do hereby
certify the foregoing is a true and correct copy of a
proclamation adopted by the Board at their regular meeting
held on the 11th day of February 2008, the original
of which is in my office.
______________________
JANET M. RONCELLI
TOWNSHIP CLERK
ITEM #4 Introduction of Lot Split as Part of Site Plan
Review – 2343 Telegraph Rd/New Costco Wholesale Store
Supervisor Payne introduced the lot split request for 2343
Telegraph Rd. The new Costco Wholesale Store seeks approval to
transfer a 2.14-acre detention pond area to the rear of the
existing Costco site to serve as additional parking and
underground storm water detention system. The Board of
Trustees will consider the proposal at a public hearing to be
noticed and published for the meeting on Monday, March 10,
2008, at 8:00 p.m.
MOTION by Savoie and SUPPORT by Devine to APPROVE the
Introduction of the Lot Split Request for 2343 Telegraph Road
for consideration by the Board of Trustees on March 10, 2008.
AYES: Devine, Payne, Roncelli, Savoie
NAYS: None
RESOLUTION DECLARED ADOPTED.
I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter
Township of Bloomfield, County of Oakland, Michigan, do hereby
certify the foregoing is a true and correct copy of a
resolution adopted by the Board at their regular meeting held
on the 11th day of February 2008, the original of which is in
my office.
______________________
JANET M. RONCELLI
TOWNSHIP CLERK
ITEM #5 Construction Contract Approvals – Senior Center
& Police Lot
Tom Marschesano, Program Manager, Capital Building Program,
and Dennis Smith, Project Manager, George W. Auch Company,
made the presentation for the Senior Center and Police Lot
contract approvals. Based on review of the bids received
February 1, 2008, they recommended award of the contracts to
the lowest, complete bids from the following contractors:
D & R Earthmoving, Site Work and Utilities
Howard Steel, Structural Steel
G & B, Site Electrical
MOTION by Roncelli and SUPPORT by Savoie to AWARD the
Construction Contracts for the Senior Center and Police Lot to
D & R Earthmoving, Site Work and Utilities; Howard Steel,
Structural Steel; and G & B, Site Electrical.
AYES: Devine, Payne, Roncelli, Savoie
NAYS: None
RESOLUTION DECLARED ADOPTED.
I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter
Township of Bloomfield, County of Oakland, Michigan, do hereby
certify the foregoing is a true and correct copy of a
resolution adopted by the Board at their regular meeting held
on the 11th day of February 2008, the original of which is in
my office.
______________________
JANET M. RONCELLI
TOWNSHIP CLERK
ITEM #6 Credit Card Usage Resolution
Treasurer Dan Devine made the presentation. He advised the
Board that the procedures for credit card usage are limited to
the Supervisor and Clerk and meet the recommendations of the
Township’s audit firm. Frequent use of employee credit cards
for Township purchases and recurring service contracts
warrants consideration of this resolution. Clerk Roncelli
referred to the survey of neighboring municipalities in
Oakland County, which supports credit card use as an approved
procedure.
MOTION by Savoie and SUPPORT by Roncelli to APPROVE the
RESOLUTION for CREDIT CARD USAGE PROECDURES.
BLOOMFIELD TOWNSHIP
CREDIT CARD USE POLICY RESOLUTION
PA 266 OF 1995
WHEREAS, Public Act 266 of 1995 authorizes a Township to be
a party to a credit card arrangement if the Township Board has
adopted by resolution a written policy governing the control
and use of credit cards; and
WHEREAS, the Bloomfield Township Board deems that it is in
the best interest of the Township to make certain township
financial transactions by using a credit card as described in
the Act;
NOW, THEREFORE BE IT RESOLVED, that the following policy
shall govern the use of Bloomfield Township credit cards:
The Bloomfield Township Treasurer is responsible for
issuing, accounting for, monitoring, retrieving and
generally overseeing compliance with the Township’s credit
card policy.
Township credit cards may be used only by the Township
Supervisor or Township Clerk or by their respective
designated Township employees for the purchase of goods or
services (no cash advancements) for the official business
of the Township. Only one credit card may be issued to the
Supervisor or the Clerk for their use or for use by their
respective designated Township employees with a credit
card limit of $5,000.00 per card.
Township officers and employees who use a Township
credit card shall submit within ten (10) business days, or
no later than upon receipt of the monthly statement, a
copy of the vendor’s credit card receipt to the Township
Treasurer. If no credit card receipt was obtained that
described the transaction, the user shall submit a signed
voucher that shows the name of vendor or entity from which
goods or services were purchased, the date and the amount
of the transaction, the official business that required
the transaction, and the chart of account number
indicating the line item to which the transaction is to be
charged. All credit card receipts shall include this
information as well. Vouchers shall also include a
statement explaining why a credit card receipt was not
obtained. Credit card receipts and/or vouchers shall be
approved by the Treasurer prior to payment of the credit
card bill by the Township.
An official who is issued a credit card is responsible
for its protection and custody. If a credit card is lost
or stolen, the Township Treasurer shall be notified
immediately. The entity issuing the lost or stolen credit
card shall be notified immediately to cancel the card.
An officer issued a credit card shall return the credit
card to the Township Treasurer upon termination of his or
her employment or service with the Township. If the
Township Treasurer should discover cards lost, stolen or
that are not returned upon request, the issuing entity
shall be advised to cancel the old account and get a new
account number.
The Township Treasurer shall maintain a list of all
credit cards owned by the Township, along with the name of
the officer who has been issued the credit card, the
credit limit established, the date issued, and the date
returned (if applicable). The officer shall initial the
list beside his or her name to indicate agreement with
this resolution and acknowledging that the credit card has
been issued, and that the officer has received and read a
copy of this policy. The Township Treasurer shall review
each credit card statement upon receipt to ensure that
transactions comply with this policy. Any transactions
that appear on the statements that are not documented with
a credit card receipt or a signed voucher shall be
immediately investigated. The Treasurer shall revoke the
credit card privileges of any user who acts outside the
scope of this resolution and report such actions to the
Township Board. Restoration of the privilege to use the
credit card shall only be granted by majority vote of the
Township Board of Trustees.
The Township Board shall not approve a payment to the
entity issuing the credit card until all transactions have
been verified, including the approval of all transaction
receipts or vouchers.
The balance including interest due on an extension of
credit under the credit card arrangement shall be paid for
within 30 days of the initial statement date.
Officers and employees who use a Township credit card
in a manner contrary to this policy shall be subject to
any of the following disciplinary actions, as deemed
appropriate by the Township Board:
1) Reimbursement to the Township for unauthorized
expenditures
2) Verbal Counseling
3) Written Reprimand
4) Suspension (if non-elected employee)
5) Termination (if non-elected employee)
6) Civil Action
7) Criminal Investigation and Prosecution
Any credit card purchase that is outside of the
Township Purchasing Policy must be submitted to the
Township Board for review at a regular Township Board
Meeting for pre-approval.
AYES: Devine, Payne, Roncelli, Savoie
NAYS: None
RESOLUTION DECLARED ADOPTED.
I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter
Township of Bloomfield, County of Oakland, Michigan, do hereby
certify the foregoing is a true and correct copy of a
resolution adopted by the Board at their regular meeting held
on February 11, 2008.
______________________
JANET M. RONCELLI
TOWNSHIP CLERK
ITEM #7 Approve Payroll and Vouchers
MOTION by Roncelli and SUPPORT by Savoie to Approve Payroll
and Vouchers for 2/11/08, A002944 – A002976; B019502-B019658;
and E002575-E002592 totaling $5,432,616.50.
ITEM #8 Public Comment
Supervisor Payne commended Tom Trice, Director, Dept. of
Public Works, for the outstanding snow removal on Township
subdivision roads.
ITEM #9 Adjourn to Closed Session to Discuss Legal
Opinion from Township Attorney on Intervening in the
Dearborn/Comcast Litigation
The Board of Trustees declined to move into closed session.
Attorney Hampton reviewed the issues and potential cost
regarding joining the Dearborn/Meridian Township litigation
against Comcast. The advantage to joining the litigation gives
the Township a seat at the table to discuss the final
settlement.
MOTION by Devine and SUPPORT by Savoie to APPROVE Secrest
Wardle to File a MOTION for PERMISSIVE INTERVENTION in the
COMCAST Litigation.
AYES: Devine, Payne, Roncelli, Savoie
NAYS: NONE
RESOLUTION DECLARED ADOPTED.
I, JANET M. RONCELLI, TOWNSHIP CLERK of the Charter
Township of Bloomfield, County of Oakland, Michigan, do hereby
certify the foregoing is a true and correct copy of a
resolution adopted by the Board at their regular meeting held
on February 11, 2008.
______________________
JANET M. RONCELLI
TOWNSHIP CLERK
INCLUDED IN BOARD PACKET: Bloomfield Twp Police Dept
Monthly Report – January 2008
2007 Liquor License Approvals
Election Results, Presidential Primary, 1-15-08
TABLED ITEMS: Cost Recovery Resolution (Tabled
Indefinitely)
Meeting adjourned at 8:30 p.m.
Per the Michigan Township Association Record Retention
General Schedule #10, MCL 399.5, the audio recordings of Board
minutes will be destroyed upon approval of the written minutes
of the meeting to which the tapes refer.
____________________________________
Janet M. Roncelli, Bloomfield Township Clerk
dm/jr
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