Board of Trustee Minutes

CHARTER TOWNSHIP OF BLOOMFIELD
BOARD OF TRUSTEES
Study Session
July 24, 2007

PRESENT: Supervisor Payne, Clerk Roncelli, Treasurer Devine; Trustees Stefanes, Buckley, Barnett, and Savoie

Also present, Tom Trice, Public Works Director, Christine Tvaroha, Senior Services Director, Wayne Domine, Engineering & Environmental Director, Terence Donnelly, Bond Counsel, Dickinson Wright PLLC, John Argenta, Project Architect, CDPA, Louis Margitan, Project Architect, CDPA, Jim Pappas, Project Architect, Fusco, Shaffer and Pappas, Vincent DeLeonardis, Construction Manager, Auch Construction, Dennis Smith, Construction Manager, Auch Construction

Capital Building Program Update:

The schematic design for this project began in January 2007. Its purpose confirms the program requirements, budget, and schedule, and refines concept plans.

Westview Fire Station:

The proposed renovation was originally set up with a new apparatus bay and living quarters for six people. It was discovered that only four people would be working out of this facility, so the plan was revised. A women’s bathroom, fitness room, work room and storage room were added. The head of the doors was raised in the apparatus bay instead of constructing a new one. Additional parking was added for shift changes. A new HVAC system will be installed. The estimated cost to renovate this building is $856,000.00. The original plan that was proposed to the Board of Trustees was $1,400,000.00.

The bidding process begins in August 2007, with completion scheduled for February 2008.

Senior Services:

The new building will be constructed on the south side of the Township campus. The lower level will serve as the active function area – fitness room, pool, locker rooms, etc.

The upper level (main floor) will contain passive functions - meeting rooms, computer lab, arts and crafts area, etc. The senior day care will also be located on this level. The day care will have a separate entrance, activities area and outside area that is secure. The building will contain as much glass as possible for the best viewing area.

The original square footage was reduced from 24,000 to 21,585 and all rooms were reduced in size except for the pool area. The third level was also deleted, thus eliminating the need for two stairwells.

The Senior Services parking lot and the 48th District Court parking lot will be separated by a gate, which can be opened to allow for additional parking during special events.

The original concept design cost from Yamasaki is approximately $700,000.00 less than the design by CDPA.

The bidding process begins in January 2008, with completion scheduled for January/February 2009.

Central Fire Station:

Different renovation designs were examined instead of constructing an entire new building. New storage rooms, a women’s bathroom, a large meeting room (45 x 38) that could function as an Emergency Operating Center (EOC) and a large fitness room were created. The entire building will receive a new roof. A new tower that is more conducive to training will be constructed. A new draft tank will be created as the old one does not service current trucks adequately.

The bidding process begins in March 2008, with completion scheduled for October 2009.

DPW Building:

The original design placement of the building had to be changed due to soil condition. Also, the second level was removed and the rooms were moved to the basement. This enabled a two-story building to become one-story with a partial basement, which saved money.

The fuel islands and cell tower will be maintained. The salt dome will be constructed as a building and moved to a different location.

The paint and sandblasting bays will not be constructed as these functions can be contracted out and the need will be greatly diminished by being able to store the vehicles in the garage, which will hold 59 vehicles as well as generators. There will be eight or nine light duty vehicles parked outside. There is the possibility of getting an alternate bid for car porting these vehicles.

There will be very little change to administration. IT will no longer be relocated, but will remain at the Township hall. Election storage records will be kept in the basement. The Police Department shooting range will be 4 lanes and 75 feet instead of 6 lanes and 100 feet, but the range will be constructed so that in the future it could be widened and lengthened.

The bidding process for Phase 1 begins in December 2007, with completion scheduled for March 2008. Bidding for Phase 2 begins in January 2008, with completion scheduled for October 2009

*Landscaping and paving are included in the cost of construction.

**This is an estimate only. The hope is that when the bids come in they will be lower.

*** New Police Carports, Pave Police Parking Lot, Add New Driveway off Telegraph

This design is approximately 50,000 square feet less than the original design by Yamasaki.

The project should be in the final stages of completion by third quarter of 2009.

MOTION by Barnett and SUPPORT by Buckley/Savoie to Adjourn to Closed Session to Discuss the Capital Building Program.

Roll Call taken by Clerk Roncelli:

Payne - yes

Devine - yes

Savoie - yes

Buckley - yes

Barnett - yes

Stefanes - yes

Roncelli - yes

Meeting adjourned at 10:05 a.m.

__________________________
JANET RONCELLI
TOWNSHIP CLERK

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P.O. Box 489
Bloomfield Hills, MI 48303-0489
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