Board of Trustee Minutes
CHARTER TOWNSHIP OF BLOOMFIELD
BOARD OF TRUSTEES
August 22, 2005
PRESENT: Payne, Roncelli, Devine, Stefanes, Buckley,
Barnett, Savoie
Also present, Attorney William Hampton
ABSENT: None
Payne welcomed the public and led the Pledge of Allegiance.
Payne congratulated Leslie Helwig, Community Relations
Director, on her successful First Annual Bloomfield Township
Classic Car Event. All funds raised went to Oakland Family
Services, Bloomfield Optimists and the Fire Department
Charities.
ITEM #1: APPROVED Board minutes of August 8, 2005 as
printed.
AYES: Payne, Roncelli, Devine, Stefanes, Buckley, Barnett,
Savoie
NAYS: None
ITEM #2: Call for Truth in Taxation Hearing.
Presentation was made by Supervisor Payne (a copy of which
is on file in the Clerk’s office).
MOTION WAS MADE By Barnett and supported by Stefanes to
HOLD a Truth in Taxation Hearing at the next regularly
scheduled Township Board meeting to be held Monday, September
12, 2005.
AYES: Payne, Roncelli, Devine, Stefanes, Buckley, Barnett,
Savoie
NAYS: None
ITEM #3: Consider Bloomfield Park Development Master
Plan and
Proposed Building A in Phase 1.
A presentation was made by Patti McCullough, Director,
Planning and Building, (a copy of which is on file in the
Clerk’s office).
Michael J. Labadie, P.E., Senior Vice President, Tetra-Tech
also addressed concerns of the on-going traffic study. Fire
Marshal, Michael J. McCully addressed the concerns of the Fire
Department in regards to proposed Building A and Captain Kirt
Bowden of the Police Department addressed the issues and
concerns of the Police Department (a copy of all reports are
on file in the Clerk’s office).
The Board made no changes to the recommendations presented
by the Planning Commission, Water & Sewer Division, Fire Department,
Police Department and the Planning/Building Department. This
information will be utilized by Dan Devine, the Township
representative to the Joint Development Council, in all future
meetings regarding Bloomfield Park Building A.
ITEM #4: Consider Purchasing Policy Resolution.
Supervisor Payne presented the revised Purchasing
Guidelines (a copy of which is on file in the Clerk’s office).
MOTION WAS MADE BY Devine and supported by Roncelli to
ADOPT the following Resolution of Purchasing Policies by
Bloomfield Township.
PURCHASING POLICIES RESOLUTION
WHEREAS, the Township has developed guidelines for
purchasing policies; and
WHEREAS, the Supervisor desires to instruct department
heads and employees as to these purchasing guidelines which
formulate the basis for monetary limitations for Township
expenditures.
NOW, THEREFORE, IT IS HEREBY RESOLVED:
That the Bloomfield Township Board of Trustees
shall solicit competitive sealed bids for all
contracts and purchases of $35,000 or more. This
requirement of competitive bidding may be waived if it
is determined by the Township Supervisor or otherwise
by the Township Board that an emergency directly or
immediately affects the purchase, or the public
health, safety or welfare requires immediate action.
The requirement for competitive sealed bids shall not
apply to intergovernmental contracts, contracts for
professional services or emergency repairs or for the
following services:
(a) Insurance services.
(b) Personal services for other contractual
services which are by their nature unique and not
subject to competition.
(c) Purchase of Township vehicles, computer
equipment or other Township supplies if it shall
be determined in the sole discretion of the
Township Supervisor that a lower price can be
achieved by engaging in negotiations with the
dealer(s) or vendor(s).
When competitive sealed bids are required, a
Request for Bids shall be developed by the department
head that is responsible for the purchase, and shall
be approved by the Township Supervisor. The Request
for Bids shall require interested bidders to provide
the following information as appropriate:
(d) Description of services or goods desired.
(e) Desired delivery date or commencement date.
(f) Desired termination date.
(g) Bidder’s qualifications.
(h) Warranties.
(i) References.
(j) Performance bonds.
(k) Acquisition costs, fees or other Township
financial obligations.
The Request for Bids shall also contain the
following information:
(l) Deadline to submit bids.
(m) Date, time and place that bids will be
publicly opened.
(n) Address to which bids are to be submitted.
4. All Requests for Bids shall include a statement that the
Board of Trustees reserves the right to accept or reject any
or all bids, to waive informalities or errors in the bidding
process and to accept any bid deemed to be in the best
interests of the Township, including bids that are not for the
lowest amount.
5. Competitive sealed bids shall be submitted to the
Bloomfield Township Supervisor’s office by the date and time
specified, and shall be marked on the outside "Competitive Bid
for (indicate specific goods or services)." The Township
Supervisor/or designee shall publicly open all bids submitted
at the date and time indicated in the Request for Bids.
AYES: Payne, Roncelli, Devine, Stefanes, Buckley, Barnett,
Savoie
NAYS: None
ITEM #5: Consider vacation of a portion of Ardmore
Drive.
Mr. & Mrs. Mohammad Tariq, 9006 Lone Pine, have requested
and received approval for abandonment of a 60 ft. wide portion
of roadway known as "Ardmore Drive" from Oakland County Road
Commission (a copy of which is on file in the Clerk’s office).
They are now requesting that the Township vacate that portion.
Residents Charles Brodeur, 4327 Mayflower Court, and Mr. &
Mrs. Hanna, 4839 Mayflower Court, were in attendance. They
inquired if this vacation of property would affect their
homes. Supervisor Payne informed them they would not be
affected in anyway.
MOTION WAS MADE BY Buckley and supported by Barnett to
APPROVE the vacation of a portion of Ardmore Drive described
in the following Resolution:
RESOLUTION
VACATION OF A PORTION OF ARDMORE DRIVE
WHEREAS, the Board of County Road Commissioners of the
County of Oakland, Michigan has abandoned a portion of Ardmore
Drive on July 14, 2005; and
WHEREAS, pursuant to the provisions of the Land Division
Act, more specifically, MCL 560, Sections 253, 256 and 257,
this Board does further declare and determine that the below
described portion of land, as being dedicated to the use of
the public as a portion of Ardmore Drive, has never been
built, constructed or used for any public purpose and there is
presently no public need for the use of this described
property; and
WHEREAS, the Board of the County Road Commissioners for the
County of Oakland, a public body, adopted a Resolution on July
14, 2005, determining and declaring that it was in the best
interest of the public to absolutely abandon and discontinue
the below described portion of Ardmore Drive as a public road,
as provided by MCL 224.18; and
All of a 60 foot wide roadway commonly known as
"Ardmore Drive", located in Judson Bradway’s Chelmsleigh
Addition to Country Club Estates, a subdivision of part of
the N.E. ¼ of Section 21, T.2.N., R.10.E., Bloomfield
Township, Oakland County, Michigan, according to the plat
thereof, as recorded in Liber 45 of Plats, Page 10,
Oakland County Records, more particularly described as
beginning at the southeast corner of lot 36, thence
N00°14’00"W, 219.00 feet along the eastline of said lot to
its northeast corner; thence 77°00’25"E, 61.52 feet to the
northwest corner of lot 35; thence S00°14’00"E, 233.18
feet along the westline of said lot to its southwest
corner; thence N89°40’00"W, 60.00 along the north
right-of-way line of Lone Pine Road to the point of
beginning.
NOW, THEREFORE, BE IT DETERMINED AND RESOLVED, that the
Board of Trustees of the Charter Township of Bloomfield, does
hereby determine and declare as provided by the Land Division
Act, that the above publicly dedicated area of land is hereby
VACATED;
IT IS FURTHER RESOLVED that the vacation of the above
described portion of Ardmore Drive is subject to any existing
easements for road drainage or public utility purposes.
Specifically, a 20 foot wide easement in the street is
reserved for public utility purposes and other public purposes
in including but not limited to the future construction and
operation of a public sanitary sewer owned by Bloomfield
Township.
BE IT FURTHER RESOLVED, that the Clerk of the Charter
Township of Bloomfield is directed as provided by Section 256,
being MCL 560.256 of the Land Division Act, to record a
certified copy of the foregoing Resolution with the Oakland
County Register of Deeds, within 30 days of the date of the
enactment of this Resolution, giving the name of the plat
affected and, if further directed to send a copy to the Plat
Section of the Michigan Department of Consumer and Industry
Services, located in Lansing, Michigan.
AYES: Payne, Roncelli, Devine, Stefanes, Buckley, Barnett,
Savoie
NAYS: None
ITEM #6: Consider Liquor License for Lebanese Gardens.
Presentation was made by Patti McCullough, Planning
Director (copy of which is on file in the Clerk’s office).
MOTION WAS MADE BY Devine and supported by Roncelli to
APPROVE a request from Adnan H. Matta for a new full year
Class C Liquor License to be located at 43259 Woodward Avenue,
Bloomfield Hills, Michigan 48302, Bloomfield Township, Oakland
County.
MICHIGAN DEPARTMENT OF CONSUMER AND INDUSTRY
SERVICES
LIQUOR CONTROL COMMISSION
RESOLUTION
At a regular meeting of the Charter Township of Bloomfield
Township Board called to order by Supervisor Payne, August 22,
2005, at 8:00 P.M., the following resolution was offered:
That the request from Adnan H. Matta for a new full year
Class C license to be located at 43259 Woodward Avenue,
Bloomfield Hills, Michigan 48302, Bloomfield Township, Oakland
County be considered for approval "ABOVE ALL OTHERS"
It is the consensus of this legislative body that the
application be recommended for issuance.
AYES: Payne, Roncelli, Devine, Stefanes, Buckley, Barnett,
Savoie
NAYS: None
ITEM #7: Consider Liquor License for Golden Crown.
Presentation was made by Patti McCullough, Planning
Director (a copy of which is on file in the Clerk’s office).
MOTION WAS MADE BY Barnett and supported by Buckley to
APPROVE a request from Soo Chun Lam for a new full year Class
C Liquor License to be located at 43239 Woodward Avenue,
Bloomfield Hills, Michigan 48302, Bloomfield Township, Oakland
County.
MICHIGAN DEPARTMENT OF CONSUMER AND INDUSTRY
SERVICES
LIQUOR CONTROL COMMISSION
RESOLUTION
At a regular meeting of the Charter Township of Bloomfield
Township Board called to order by Supervisor Payne August 22,
2005, at 8:00 P.M., the following resolution was offered:
That the request from Soo Chun Lam for a new full year
Class C license to be located at 43239 Woodward Avenue,
Bloomfield Hills, Michigan 48302, Bloomfield Township, Oakland
County be considered for approval "ABOVE ALL OTHERS"
It is the consensus of this legislative body that the
application be recommended for issuance.
AYES: Payne, Roncelli, Devine, Stefanes, Buckley, Barnett,
Savoie
NAYS: None
ITEM #8: Consider proposed Ordinance 561 – Bloomfield
Village
CSO Special Assessment District.
Supervisor Payne made a CSO presentation on both Items 8 &
9, giving the history of the past 10 years (a copy of which is
on file in the Clerk’s office). Recently there has been a
change in circumstances that necessitates a change to the CSO.
A special meeting has been called for September 6, 2005 in the
Township Hall to discuss the CSO further.
MOTION WAS MADE BY Devine and supported by Barnett to
introduce proposed Ordinance 561, an ORDINANCE TO AMEND
ORDINANCE NO. 158.
PROPOSED ORDINANCE 561
CHARTER TOWNSHIP OF BLOOMFIELD
OAKLAND COUNTY, MICHIGAN
AN ORDINANCE TO AMEND ORDINANCE NO. 158 AS AMENDED,
ENTITLED "AN ORDINANCE TO ESTABLISH AND REGULATE CHARGES OR
RATES FOR SEWAGE TREATMENT TO PREMISES CONNECTED INDIRECTLY TO
THE SANITARY SEWER SYSTEM OF THE TOWNSHIP OF BLOOMFIELD,
INCLUDING EVERGREEN AND FARMINGTON SANITARY SEWER SYSTEM".
The Township of Bloomfield Ordains:
SECTION 1.01.
That Ordinance No. 158, as amended, be amended by amending
Section 2.01(a) and 2.01(b) thereof to read as follows:
Section 2.01(a). Each premises not connected to the
Township water system shall pay a quarterly charge of $96.57
for sewage disposal, unless the premises private water supply
system is metered in conformance to the requirements of those
premises connected to the Township water system, then such
premises shall be charged as specified in Section 2.01 (b).
Section 2.01(b). For those premises connected to the
Township water system the quarterly sewage disposal charge
shall be $2.61 per 1000 gallons of water used by said premises
for that quarter.
SECTION 2.01 Repealer.
Ordinance No. 556 is specifically repealed. All ordinances
or parts of ordinances in conflict herewith are hereby
repealed only to the extent necessary to give this ordinance
full force and effect.
SECTION 3.01 Severability.
Should any section, clause or phrase of this ordinance be
declared by the court to be invalid, the same shall not affect
the validity of this ordinance as a whole, or any part
thereof, other than the part so declared to be invalid.
SECTION 4.01 Savings.
All proceedings pending and all rights and liabilities
existing, acquired, or incurred at the time this amendatory
ordinance takes effect are saved and may be consummated
according to the law in force when they were commenced.
SECTION 5.01 Adoption.
Upon adoption, the provisions of this ordinance shall take
effect immediately upon publication in a newspaper circulated
within said Township and shall apply to all bills rendered for
sewage disposal on or after October 1, 2005.
AYES: Payne, Roncelli, Devine, Stefanes, Buckley, Barnett,
Savoie
NAYS: None
ITEM #9: Review CSO Special Assessment District
Resolution.
MOTION WAS MADE BY Barnett and supported by Buckley to
INTRODUCE the following Resolution:
RESOLUTION
WHEREAS, the Charter Township of Bloomfield owns and
operates a separate and combined sanitary sewer collection
system that discharges its sanitary waste water to the
Evergreen Farmington Sewage Disposal System which is a
tributary to the Detroit Water and Sewage Department
Interceptor System and Waste Water Treatment Plant; and
WHEREAS, the Water Bureau ("WB") of the Department of
Environmental Quality ("DEQ") has determined that further
corrective actions to the separate sanitary sewer system were
required in order to fully comply with Part 31, Water
Resources Protection, of the Natural Resources and
Environmental Protection Act, 1994, PA 451, as amended, ("NREPA")
MCL 324.3101, et seq.; and the rules promulgated under
Part 31; and
WHEREAS, the Township and DEQ entered into a Second Amended
Consent Order on December 10, 2004 to commence on corrective
actions to resolve the town outlet capacity issues that may be
contributing to sanitary sewer overflows on the separate
sanitary sewer system; and
WHEREAS, the Township in cooperation with Oakland County
may be required to construct a Retention Treatment Basin (RTB)
to eliminate sanitary sewer overflows and may also elect to
provide a wet weather connection from its separate sanitary
sewer system to the Bloomfield Village RTB, if warranted, to
meet the Township’s town outlet capacity requirements as part
of these corrective actions; and
WHEREAS, previous to the agreement of the Second Amended
Consent Order, the Township was mandated to control only the
overflows from the combined sewer collection system within the
Bloomfield Village CSO Drain District for which approximately
84% of the flow contribution was from storm water runoff
within the Bloomfield Village CSO Drain District; and
WHEREAS, the property owners within the Bloomfield Village
CSO Drain District have been paying an annual special
assessment since 1996 for the costs associated to the
construction for the Bloomfield Village RTB based upon storm,
sanitary, and sewer rehabilitation components; and
WHEREAS, the Township has begun implementing the corrective
actions, including sewer rehabilitation, as mandated by the
Second Amended Consent Order with the associated costs being
paid by the users of both the separate and combined sanitary
sewer collection system; and
WHEREAS, the Township is considering the termination of the
Bloomfield Village CSO Special Assessment District and
substituting in lieu thereof with respect to the 84% storm
component an increase in millage payable to the Drains at
Large Fund.
NOW THEREFORE, be it resolved by the Township Board as
follows:
1. Effective September 30, 2005 the Special
Assessment District for the Bloomfield Village CSO
Drainage District, Special Assessment District Roll 900
is hereby terminated. All existing liens, if any, shall
be preserved.
2. That the millage in order to retire the debt for
the 84% storm component is hereby established at 17¢
($0.17) per $1,000.00 of taxable value.
3. That an amended sewer rate ordinance will be
adopted by the Township Board in order to raise the
sewer rates by 6¢ ($0.06) per 1,000 gallons to cover the
remaining 16% of the debt retirement, 11% of which is
for sanitary sewer and 5% for rehabilitation.
AYES: Payne, Roncelli, Devine, Stefanes, Buckley, Barnett,
Savoie
NAYS: None
ITEM #10: Consider proposed request for Professional
Services – Master Land Use Plan Update.
Presentation was made by Patti McCullough, Planning
Director (a copy of which is on file in the Clerk’s office).
MOTION WAS MADE BY Buckley and supported by Roncelli to
request proposals for consultation services to update the
Township’s Master Land Use Plan. Sealed proposals will be
received at Bloomfield Township by the Planning Department at
a date to be determined during October, 2005.
AYES: Payne, Roncelli, Devine, Stefanes, Buckley, Barnett,
Savoie
NAYS: None
ITEM #11: Approve payment of payroll and vouchers.
MOTION WAS MADE BY Roncelli and supported by Buckley to
APPROVE payment of payroll and vouchers A001030-A001048,
B007427-B007594, E001542-E001554 totaling $4,995,824.15.
TABLED ITEM: Lot Split – 3355 Franklin (19-09-301-011)
Supervisors Plat of North Devon Acres
Motion was made by Buckley and supported by Devine to
REMOVE the proposed Lot split located at 3355 Franklin
(19-09-301-011) from the table.
Presentation was made by Patti McCullough, Planning
Director (a copy of which is on file in the Clerk’s office).
Jeffrey Hudson, attorney for Ned Hakim, made a presentation on
behalf of Mr. Hakim.
MOTION WAS MADE BY Devine and supported by Roncelli to DENY
the Lot Split located at 3355 Franklin Road (19-09-301-011)
for the following reasons:
In the matter of the proponent Ned Hakim’s request to split
Lot 6 of the Supervisor’s Plat of North Devon Acres at 3355
Franklin Road, Bloomfield Township, Michigan, into three new
lots, with proposed Parcel C to be conveyed to the Bloomfield
Hills Public Schools for conservation purposes and proposed
Parcels A and B to be residential lots with proposed Parcels A
and B each being 133 feet wide and 532 feet deep, and each
having lot areas of 72,086 square feet. Devine moves that the
proponent’s request for the lot split be denied, inasmuch as
the proponent’s request does not meet the requirements of the
Bloomfield Township Amended Lot Split Ordinance and the
Michigan Land Division Act for the following reasons:
Section 3.03 (1) of the Bloomfield Township Amended
Lot Split Ordinance provides that in order for the
Bloomfield Township Board to approve a lot split the
resultant parcels to be created must comply with all
Bloomfield Township Ordinances. Section 3.03 (1)(b) of
the Bloomfield Township Amended Lot Split Ordinance
provides that all residential lots formed by the lot
split shall have lot widths and lot areas of not less
than the average lot width and average lot area of all
residential lots fronting on the same street within 500
feet of the lots to be created by the lot split. In
addition, the Michigan Land Division Act, at MCLA
560.109 (1)(c) and (d) provides that each resulting
parcel from a lot split shall have lot widths and lot
areas that are not less than those contained in the
Township’s Amended Lot Split Ordinance.
The two residential lots proposed to be created by
the proponent as Parcels A and B would each have lot
widths of 133 feet and lot areas of 72,086 square feet
and, pursuant to Ms. McCullough’s August 18, 2005
report, the average lot width and average lot area of
all residential lots fronting on Franklin Road and
within 500 feet of the proponent’s proposed lots are 190
feet and 102,352 square feet, respectively. As a result,
the proponent’s two proposed residential lots described
as Parcels A and B are not in compliance with Section
3.03 (1)(b) of the Bloomfield Township Amended Lot Split
Ordinance or MCLA 560.109(1)(c) and (d), inasmuch as the
proponent’s proposed residential lots each have lot
widths and lot areas that are less than the average lot
width and average lot area of all residential lots
fronting on Franklin Road and within 500 feet of the
proponent’s proposed residential lots.
Finally, it should be noted that, pursuant to the Township
Master Plan and as noted in Ms McCullough’s August 18, 2005,
report, Franklin Road is not a major thoroughfare as required.
For those reasons I move that the proponent’s request be
denied.
Trustee Savoie stated he must recuse himself because Mr.
Hudson has done work for him in the past.
AYES: Payne, Roncelli, Devine, Stefanes, Buckley
NAYS: Barnett
ABSTAIN: Savoie
OTHER BUSINESS:
Chief Chartier, Bloomfield Township, Fire Department,
explained that the Fire Department has recently been awarded a
grant for "Assistance to Firefighters" 2005. The details are
as follows:
Grant applied for FY 2004. Denied
Resubmitted with improved application in April 2005
August 2005 awarded grant
Total amount of grant $100,361
90/10 Contribution Share:
o Federal government portion $90,325
o Bloomfield Township share $10,036
Grant break down ($100,361)
o Equipment Costs $40,861
o Physical Evaluations $59,500
· Equipment includes:
o Each station (4 of them) will be outfitted with:
· Recumbent bike
· Treadmill
· Multi-function weight station
· Dumbbells and bench
Physical Evaluations include (initial and 1 year
follow-up):
o Stress Test (initial only), body fat composition,
blood lipid and pulmonary function analysis
o Flexibility and muscular strength endurance
determination
o Nutrition and injury prevention classes
o Post "1 year" physical - aggregate results given
to Fire Chief for analysis
Meeting adjourned at 10:00 p.m.
________________________________
JANET RONCELLI
TOWNSHIP CLERK
Per the Michigan Township Association Record
Retention General Schedule #10, MCL 399.5, the audio
recordings of Board minutes will be destroyed upon approval of
the written minutes of the meeting to which the tapes refer.
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